Workplace Services Assistant

About Paysafe
Paysafe (NYSE: PSFE) (PSFE.WS) is a leading payments platform with an extensive track record of serving merchants and consumers in the global entertainment sectors. Its core purpose is to enable businesses and consumers to connect and transact seamlessly through industry-leading capabilities in payment processing, digital wallet, and online cash solutions. With over 25 years of online payment experience, an annualized transactional volume of $140 billion in 2023, and approximately 3,200 employees located in 12+ countries, Paysafe connects businesses and consumers across 260 payment types in over 40 currencies around the world. Delivered through an integrated platform, Paysafe solutions are geared toward mobile-initiated transactions, real-time analytics and the convergence between brick-and-mortar and online payments. Further information is available at www.paysafe.com.

Your career starts here. Help us build and deliver innovative payment solutions.  

The Team 

Just as Paysafe always focuses on its customers, Paysafe offices focus on our awesome employees. From state-of-the-art construction projects to food and beverages, the Workplace Services team builds environments that keep Paysafers feeling empowered, inspired and energized. We are a team of inquisitive and energetic professionals that are constantly searching for new ways to improve workplace efficiency and make Paysafe a great place to come to work every day. 

Position Overview

Our commitment to excellence drives us to continuously improve our workplace operations. We are seeking a positive and enthusiastic Workplace Services Assistant to take on the day-to-day running of our beautiful new office in Westlake Village, California. The ideal candidate will support our upcoming office move and new office set up and help create a safe, efficient, and welcoming environment for all employees and visitors. 

This role requires proactiveness and attention to details as it involves a variety of administrative and operational tasks to ensure the smooth running of workplace services. 

Key Responsibilities

• Reception – provide a welcoming first point of contact for visitors to the office 
• Handle inbound calls, taking messages and/or transferring calls internally 
• Manage mail, deliveries and courier services 
• Facilitate office events both internally and externally 
• Arrange catering for meetings  
• Ensure meeting rooms are maintained and equipped for meetings 
• Respond to requests from employees in a timely and efficient manner 
• Collating, scanning, archiving and filing of confidential documents 
• Assisting with invoicing and purchase requisitions 
• Update and maintain office seating plan 
• Responsible for reviewing supplier contracts to ensure the best service and rates 
• Maintain and improve overall office appearance and function 
• Coordinate purchasing and stock levels of office supplies and equipment 
• General premises management, ensuring all maintenance requirements are resolved in a timely manner 
• Manage access control, pass allocation & security procedures  
• Health & Safety – ensure risk assessments and office inductions are completed and updated 
• Implement and maintain health and safety processes and procedures, including but not limited to first aiders, fire wardens, fire evacuation procedures, workstation assessments, contractor’s permits 
• Conduct office inductions 
• Build and maintain stakeholder relationships across the business such as, IT, Finance, Procurement, HR & Compliance 

Qualifications

• 2-5 years’ experience providing office administration 
• Relevant Health & Safety experience 
• IT proficient, skilled in Microsoft Office products and Outlook Calendar 
• Excellent written and verbal communication 
• A self-starter, able to take initiative and prioritize own workload 
• Ability to multitask and work with minimal supervision  

Life at Paysafe:

One network. One partnership. At Paysafe, this is not only our business model; this is our mindset when it comes to our team. Being a part of Paysafe means you’ll be one of over 3200 members of a world-class team that drives our business to new heights every day.

Our culture values humility, high trust & autonomy, a desire for excellence and meeting commitments, strong team cohesion, a sense of urgency, a desire to learn, pragmatically pushing boundaries, and accomplishing goals that have a direct business impact. 

California Applicants Only: The estimated pay rate for this position has a compensation rate range of $40,000 to $50,000 annually. The actual pay rate offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. Also, certain positions are eligible for additional forms of compensation such as bonuses or commissions. 

 
Equal Employment Opportunity 

Paysafe provides equal employment opportunities to all employees, and applicants for employment, and prohibits discrimination of any type with regard to ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics. This policy applies to all terms and conditions of recruitment and employment.  If you need any reasonable adjustments, please let us know.  We will be happy to help and look forward to hearing from you.