Office Assistant

About Paysafe 
Paysafe (NYSE: PSFE) (PSFE.WS) is a leading payments platform. Its core purpose is to enable businesses and consumers to connect and transact seamlessly through industry-leading capabilities in payment processing, digital wallet, and online cash solutions. With over 20 years of online payment experience, an annualized transactional volume of over US $120 billion in 2021, and approximately 3,500 employees located in 10+ countries, Paysafe connects businesses and consumers across 100 payment types in over 40 currencies around the world. Delivered through an integrated platform, Paysafe solutions are geared toward mobile-initiated transactions, real-time analytics and the convergence between brick-and-mortar and online payments. Further information is available at www.paysafe.com
 

Are you ready to make an impact? Join our team that is inspired by a unified vision and propelled by passion.
 

Position Summary
Just as Paysafe always focuses on its customers, Paysafe offices focus on our incredible employees. From state-of-the-art construction projects to events, the Workplace Services team builds environments that keep Paysafers feeling inspired and energized. We are a team of inquisitive and energetic professionals that are constantly searching for new ways to improve workplace efficiency and make Paysafe a great place to come to work.

We are seeking an experienced Office Assistant to take on the day-to-day running of our stunning new office in Jacksonville, Florida.
This is a fast-paced role within a rapidly growing business and requires a high level of attention to detail and the ability to manage your own time effectively.

Applicants should be proactive and confident with a positive, enthusiastic outlook to supporting staff and the office. This role reports to the Director of Facilities.

Primary Responsibilities include but are not limited to:

• Reception – provide a welcoming first point of contact for visitors to the office
• Handling inbound calls, taking messages and/or transferring calls internally
• Manage mail, deliveries and courier services
• Facilitate office events both internally and externally
• Arrange catering for meetings 
• Ensure meeting rooms are maintained and equipped for meetings
• Respond to requests from employees in a timely and efficient manner
• Collating, scanning, archiving and filing of confidential documents
• Assisting with invoicing and purchase requisitions
• Update and maintain office seating plan
• Responsible for reviewing supplier contracts to ensure the best service and rates
• Maintain and improve overall office appearance and function
• Coordinate purchasing and stock levels of office supplies and equipment
• General premises management, ensuring all maintenance requirements are resolved in a timely manner
• Manage access control, pass allocation & security procedures 
• Health & Safety – ensure risk assessments and office inductions are completed and updated
• Implement and maintain health and safety processes and procedures, including but not limited to first aiders, fire wardens, fire evacuation procedures, workstation assessments, contractor’s permits
• Conduct office inductions
• Build and maintain stakeholder relationships across the business such as, IT, Finance, Procurement, HR & Compliance
   

Education and Qualifications:

• 3 to 5 years’ experience providing office administration
• H.S. Diploma; Bachelor’s degree is preferred but will consider relevant experience in lieu of education
• Relevant Health & Safety experience
• IT proficient, skilled in Microsoft Office products and calendaring
• Excellent written and verbal communication
• A self-starter, able to take initiative and prioritize own workload
• Ability to multitask and work with minimal supervision
   

Our culture values humility, high trust & autonomy, a desire for excellence and meeting commitments, strong team cohesion, a sense of urgency, a desire to learn, pragmatically pushing boundaries, and accomplishing goals that have a direct business impact.  
 
Equal Employment Opportunity
We provide equal employment opportunities to all employees, and applicants for employment, and prohibits discrimination of any type with regard to ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics. This policy applies to all terms and conditions of recruitment and employment. If you need any reasonable adjustments, please let us know. We will be happy to help and look forward to hearing from you.